KEVILI, a forward-thinking agriculture cooperative in Estonia, was burdened by inefficient manual processes during the intense harvest season. To overcome these challenges, they partnered with Waybiller and embraced a digital grain logistics solution that simplified communication and reduced errors—a shift that transformed their operations. After switching to Waybiller’s bulk TMS solution and e-waybills, KEVILI decided to upgrade their grain terminal work processes to align them with the new solution.
About KEVILI
- Industry: Agriculture
- Specialisation: grain and legume trading, drying, and forwarding
- Location: Estonia
The challenge: inefficient manual processes
In the grain forwarding business, speed and efficiency are key as the harvest season is a short but very intense period of time. For KEVILI, an Estonian farmers’ union involved in trading and handling agricultural products, managing daily logistics during the busy harvest season was a big challenge. “The hectic period was a logistical nightmare,” said Toomas Tensing, KEVILI’s Logistics Manager, who saw the need for a more efficient system.
KEVILI’s key challenges included:
- Communication with drivers, often via phone calls.
- Paper waybills that were often lost or damaged.
- Data entry errors caused by manual processes.
- No real-time visibility into logistics and stock balance.
To address these challenges, KEVILI partnered with Waybiller to implement a digital solution.
| Before | After | |
| E-waybills | Drivers received route instructions over a phone call or via SMS, and manually filled paper waybills, which were often lost or damaged by the time of invoicing. | E-waybills are created automatically and stored online. Drivers can see their routes and delivery details on smart devices. No more lost paperwork! |
| Data entry | Manual data entry caused frequent errors. Managing logistics during busy seasons was chaotic. | Automation reduces time on data entry and other manual tasks, saving time and effort. |
| Logistics and stock management | It was not possible to track logistics and stock balance efficiently. The manual processes involved in recording grain weight and quality data at terminals often resulted in errors and caused operational disruptions. | With digital transport orders, automated weighing, and pre-set stock formulas, the data is accurate and transparent. Real-time data supports planning and informed decision-making, simplifying logistics and stock management. |
The solution: Waybiller’s all-in-one logistics solution
Waybiller offered a unified e-waybill platform that addresses different angles of logistics management challenges. The product is modular and covers functionalities for the whole supply chain. Waybiller provided an all-in-one solution to KEVILI with the following key features:
- Transport management system
- Digitalised grain terminals
- Automated data transfers
Transport management made easy: Bulk TMS and e-waybills
The first step was digitising transport planning and waybills. With Waybiller, logistics managers can assign transport orders to drivers using smart devices, and e-waybills are generated automatically from the order. The improvements were immediate:
- Drivers accessed their planned work orders and routes through a smart device.
- E-waybills were created automatically and stored online. No more lost paperwork!
- All data was now accessible in real-time
“Every delivery is now traceable in real time. Historical records are just a few clicks away. It’s truly a game-changer,” said Toomas Tensing.
Digital grain terminals: integrated systems, smarter operations
After switching to Bulk TMS solution and e-waybills, KEVILI decided to upgrade their grain terminal work processes to align them with the new transport solution. Waybiller integrated key systems in KEVILI grain terminals:
- Scale system – using license plate recognition cameras, the system identifies truck license plate numbers, the weighing process starts, and the weight data from the scale is automatically added directly to the e-waybill. All involved parties can access the data instantly through Waybiller.
- Laboratory – quality measurements are added directly to e-waybills in a machine-readable format, allowing to apply formulas inside the system to calculate grain net weight after drying or sorting
- Stock management – e-waybills allow you to digitally assign stock to each load. Waybiller shows grain movements in real-time through the stock module, helping with planning deliveries and granting an overview of stock amounts at all times.
“The scale integration and stock management features removed errors and gave us total control of grain movements,” Tensing shared.
ERP integration: real-time data exchange
The final step was integrating Waybiller with KEVILI’s ERP system. This automated data exchange simplified the entire process and ensured that there was only one point of manual data entry (throughout the process) from transportation orders to invoicing. The result:
- Instant updates between Waybiller and the ERP.
- No more manual data entry errors.
- Time spent on manual data entry was reduced by 90%.
“Automating data saves us so much time and effort. We can’t believe the accuracy,” added Tensing.
The results: a digital transformation
After implementing e-waybills with Waybiller, KEVILI saw instant improvements:
- Time savings – automation reduced manual tasks and paperwork.
- Improved accuracy – no more errors from manual data entry.
- Transparency – real-time data builds trust and gives input for better planning and decision-making.
- Driver-friendly – intuitive systems helped drivers adjust quickly.
Looking ahead
KEVILI’s transition to Waybiller has set a new standard for agricultural logistics in Estonia. The whole supply chain for KEVILI has quickly adapted to receiving all transport data through an e-waybill platform instead of relying on stacks of paper.
“Switching to e-waybills was a huge step forward for us. I can’t imagine ever going back to paper, as Waybiller has made our daily life in KEVILI so much better,” concludes Toomas Tensing.
Transform your logistics with Waybiller
Want to simplify your logistics? Waybiller’s Bulk TMS can help you cut manual work, track loads, and access real-time data from anywhere. Join KEVILI and go paperless today.
Sign up for a demo and start your journey towards transforming your logistics operations!
